Personal Assistant - Admiral Pioneer

About Admiral

Admiral Group is a leading FTSE100 Financial Services company with a presence in eight countries. The company was set up in 1993 as a car insurance specialist, but since then the Group has expanded in other countries and other insurance verticals such as household and travel insurance, in loans, price comparison platforms, and has developed innovative products.

The Group has 7 million customers worldwide and employs over 11,000 people across its operations. Admiral is a growth story with an enviable track record of strong financial performances, ROE consistently over 50%, a turnover of £3.5 bn, and a profit before tax of £520 m in 2019.

Admiral’s philosophy is that ‘people who like what they do, do it better’ and Admiral is proud to offer an open culture where achievement is rewarded and recognised and where coming to work is exciting every day. In 2019, Admiral received a special award from ‘Best Companies to Work For’ as the only company to feature within their rankings since they began 20 years ago: a true testament to the Group’s culture.

About Admiral Pioneer

Admiral Pioneer is a new business within Admiral Group with the objective of seeding, launching, and scaling new businesses that will become one of the growth engines for Admiral in the future. These new businesses will anchor around meeting customer needs in growth areas. We will achieve this by experimenting and proving new products, business models, and partnerships through a disciplined, discovery-driven approach.

We are building a dynamic and energizing environment where we will provide all the excitement and freedom of a scale-up but with the support and stability of an established large organisation. We treat our colleagues openly, equally, and fairly and give them a ton of opportunity and freedom to do their best work and make a positive impact.  We make mistakes because building from scratch is not easy but we are curious about where we get it wrong and we take this learning forward. We seek to recruit bright, passionate people who have a can-do attitude who look at the world and see the opportunity in our own small way, to make it better for our customers.

Admiral Pioneer is now looking for a Personal Assistant to support the Leadership Team with administrative duties. This is a great opportunity to join an exciting new area in a varied role.

Main Duties:

• Diary management and admin support for Admiral Pioneer CEO.
  • The CEO represents Admiral Pioneer in multiple forums across the Admiral Group both in the UK and internationally. As the business grows, the CEO will also increasingly attend and organise external meetings (in person and via video conference), requiring a high level of flexibility and coordination to meet the often-competing priorities.
  • Other administration tasks could include:
    • Answering calls or emails when required, on behalf of the CEO
    • Arrange travel and accommodation when required
    • Be prepared to challenge the status quo if needed and make suggestions for improvement – especially for our external customers
    • Co-ordinate and minute internal and external meetings as requested
    • Prepare and distribute board packs and other meeting information or presentations
• Providing comprehensive administrative support to the wider team, such as supporting internal and external team meetings.
  • The Admiral Pioneer Leadership Team will be largely self-sufficient in individual diary management but will need support to orchestrate team meetings and wider forums across the group and with external stakeholders.
• Organising events such as virtual workshops and other internal / external showcases of Admiral Pioneer work.
  • There will be a need to coordinate these meetings at least once per month, typically requiring the attendance of external guests
  • Also, the Leadership Team will want to arrange social ‘get-togethers’ within their team and with the broader businesses (e.g. Veygo), so the successful candidate will require a degree of creativity in the selection of activities and venues.
• This role will also involve supporting the wider team with administrative tasks and other projects.

The Admiral Pioneer Leadership team includes the CEO, CFO, COO, and two Product CEOs. This team will increase to around eight people over the next twelve months. The team will be based in Cardiff but will have a high degree of virtual working and hence require a balance of in-person and virtual support.

Skills and Experience Required:

• At least 3 years of experience in a similar PA or administration role
• Experienced at supporting and communicating with senior individuals and external stakeholders, maintaining a professional manner at all times
• Proactive approach to administration – spotting issues / problems before they arise, and can anticipate opportunities to support the CEO and the wider team
• Able to identify issues quickly and come up with effective solutions
• Excellent organisational and prioritisation skills
• Commercial and regulatory awareness
• Flexibility to support the changing workload of the department and managers, and a willingness to work outside of core hours when necessary
• Advanced knowledge of Microsoft Office
• High level of attention to detail and accuracy when producing work
• Excellent communication skills, both oral and written
• Confidentiality and discretion

We are ideally looking for the successful candidate to support us on a full-time basis but could be flexible. If you would like to discuss hours and flexible working, please contact the Recruitment Officer looking after this position.

Salary, Benefits and Work-Life Balance

We do not have a set salary for this position, as it will be dependent on the successful candidate’s experience. We are happy to see CVs from all candidates who meet the requirements and will be happy to discuss the remuneration package.

At Admiral, we are proud to be a diverse business where we put our people and customers first. We have great benefits to ensure employees have a great work-life balance; it's one of the reasons we're voted no. 1 in the 2019 Sunday Times Best Big Companies to Work For in the UK. We want you to have an element of freedom to define a working lifestyle that supports this, so accommodate flexible hours wherever possible.