Administration and Finance Assistant

Are you organised and efficient with an excellent eye for detail? Are you an excellent communicator who can effectively build and maintain relationships? If so, this could be the role for you!

Working as a key member of the Marketing team, you will have a mix of responsibilities and organise the team in several ways

This is a great opportunity to work in a busy, challenging, and exciting area of the business!

Financial Responsibilities

• Receiving, checking and adding invoices to the Media Database, ensuring all financial information is distributed in line with the Purchase Order
• Checking and adding department Purchase Orders to the Media Database
• Passing all invoices to Finance together with any payment instruction/authorisation/VAT requirements and Release Schedules
• Setting a time frame with which to deal with queries via liaison with Suppliers and internal colleagues to ensure that any outstanding items are dealt with as quickly as possible
• Reconciling the Trial Balances sent from Finance each month with reports and investigating, then resolving any discrepancies
• Compilation of Marketing month end reports
• Assist with eBenchmarkers data collection
• Track spend vs budget and communicate any over/under spends with Marketing Managers
• Assist with yearly budgeting process
• Track and review all department expenses including incentives, travel and training
• Reconcile and provide receipts for all credit card payments

Administrative Responsibilities

• Assist in monthly marketing meeting organisation
• Organise department port of calls
• Assist in organising department fun days
• Assist with onboarding on new recruits into the team

Experience & Skills Required

• Highly numerate with excellent attention to detail
• Ability to maintain data accuracy
• Able to manage own workload effectively to meet deadlines
• Resilient character who can build relationships with colleagues and external counterparts
• Confident and effective at communicating across the Marketing team and any other departments as necessary
• Knowledge of Excel is essential
• Knowledge of PowerPoint and Word is beneficial

Additional Information

• We are open to part time and flexible working 

• The role is based in Cardiff with a Hybrid approach to working, 1 or 2 days in the office. We will give you everything you need to work comfortably from home.

About Admiral​

We're Wales’ only FTSE 100 company. We have forward-thinking approaches and provide endless opportunities to test, learn and grow. There's a reason we've been named a Best Place to Work: our progressive culture, core values, and commitment to diversity and inclusion have created a working environment where people share ideas, aren’t afraid to speak up and change things, and above all, feel valued.

Admiral has grown from being a small start-up into a multi-national organisation. The company is constantly investigating new products, services and markets and is now present in eight countries with a diverse product portfolio.

Our success goes hand-in-hand with having a strong culture where we put our people and customers first. Our philosophy is simple yet effective: people who like what they do, do it better, and this, in turn, means that our customers receive the level of service and products that they deserve. Our culture is honest, open and wholeheartedly focused on four key areas:

Communication, Equality, Reward & Recognition, and Fun.

Salary, Benefits and Work-Life Balance

We do not have a set salary for this position, as it will be dependent on the successful candidate’s experience. We are happy to see CVs from all candidates who meet the requirements and will be happy to discuss the remuneration package.

At Admiral, we are proud to be a diverse business where we put our people and customers first. We have great benefits to ensure employees have a great work-life balance. We want you to have an element of freedom to define a working lifestyle that supports this, so accommodate flexible hours wherever possible.

You can also view some of our other key benefits here; https://admiraljobs.co.uk/employee-benefits/.

#LI-AM1