Tribe Co-Ordinator

The Data Tribe is responsible for Data and Analytics capabilities across the organisation. It is made up of around 200 people in a variety of roles across four subtribes responsible for various elements of the Data offering: 'Tooling & Integrations', 'Insights & Models', 'Data to Cloud', and 'Data Ingestion, Support & Centralised Operations'.

We’re passionate about ensuring our approach to people, budget, and supplier management are consistently of a high standard. This role is responsible for co-ordinating these activities, so as well as working closely with leadership, you’ll be given the opportunity to work closely with other key functions within Admiral such as Finance, Department Support, Procurement, and many others therefore building good relationships is key.

This role is a great opportunity for somebody to experience working within a growing and evolving Technology environment without needing technical qualifications to apply.

Job Purpose

• Supporting the Data tribe with budgets, resourcing, and people-related activities.
• Ensuring the tribe’s financial records are accurate and provides information regarding resourcing plans and the budget.
• Facilitate communication and collaboration within the tribe and with other tribes and stakeholders.
• Ensuring resourcing suppliers are managed both from a performance and costing perspective.
• Supporting tribe with onboarding activities and regular communication meetings and events.

Accountabilities & Responsibilities

• Own and track yearly budget – update budget tracker with actual costs and produce monthly outgoings, showing actual spend against the forecast spend and work out variance.
• Track resource plan for the year against budget and ensuring alignment with the Finance team.
• Manage IT Data budget - ensure resources reflected in resource plan are accurate, meet with Squad leads in IT Data on a regular basis to validate and ensure resource costs are accurate (gather information on any new resources and make certain they have been captured within the budget).
• Ensure monthly headcount reporting is on track as per budgeted costs and process any variations in forecasted headcount.
• Work with Finance to validate actual expenditure and ensure data produced is aligned to what is in the budget.
• Manage flow of PO’s/invoices/forecast based on current run rate – Raise POs for new services, resolve invoice queries.
• Change Investment Committee (CIC) – ensure updates on all project progress are accurately reflected and reported on. Produce executive summary and report if projects are on track or not.
• Maintain relationships with external suppliers to ensure invoices are being received on a regular basis.
• Set up and manage onboarding and offboarding process within the Tribes.
• Run people workstream – set up monthly meetings within the workstream, log actions for the meetings and manage activity for the month. Report on activities and findings.
• Manage fun, R&R and incentive budget for IT Data.
• Support with audits.
• Adhoc – raising IT tickets for access, booking meeting rooms, organizing F2F meetings.

Experience and Skills

• Excellent communication and interpersonal skills.
• Great organisational and coordination abilities.
• Self-starter.
• Analytical skills.
• Logical thinking.
• Attention to detail.
• Administrative and organising capability.
• Ability to work effectively in a fast-paced, dynamic environment.
• A proactive, solution-oriented approach to problem-solving.

Interview Process

This will be a two-stage interview via MS Teams. 

Location

You will be required to attend the Cardiff office a minimum of once every two weeks.

Salary, Benefits and Work-Life Balance

We do not have a set salary for this position, as it will be dependent on the successful candidate’s experience. We are happy to see CVs from all candidates who meet the requirements and will be happy to discuss the remuneration package.

At Admiral, we are proud to be a diverse business where we put our people and customers first. We have great benefits to ensure employees have a great work-life balance; it's one of the reasons we’re consistently voted one of the Sunday Times Best Big Companies to work for in the UK. We want you to have an element of freedom to define a working lifestyle that supports this, so accommodate flexible hours wherever possible.

All colleagues will receive 33 days holiday (including bank holidays) when they join us, and this will increase with length of service, up to a maximum of 38 days (including banks holidays). You also have the option to buy or sell up to five days of annual leave in addition to your allocation.

You can also view some of our other key benefits here.

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