Facilities Co-ordinator

The facilities coordinator will work closely with the facilities services management team to support all facilities activities. They will play a key role in the facilities services department overseeing the day-to-day requirements and ensuring the focus is kept on customer service, the team and a proactive approach is maintained both within the internal team and in supporting sub-contractors. This will be a mobile role covering all sites in South Wales.

Candidates would ideally have experience of supporting and decision making while working within a small team and be aware of company procedures and of Admiral culture along with a knowledge of building facilities core services i.e.  health & safety, project management, space planning, building fabric, sub-contractor management.  As this is a new role, it is expected to evolve over time and include other aspects of facilities management.

Main Duties

• Support the facilities service management team by ensuring all sites are running smoothly and high standards are being maintained daily across all sites.
• Provide daily support to the facilities operation team, by supervising, decision making and coordinating work site activities.
• Maintain the physical space, ensuring a safe, clean, and functional environment for our customers and internal activities
• Acts as liaison with vendors and suppliers daily.
• Develop and maintain effective working relationships with a wide range of internal departments and stakeholders.
• Attend regular meetings with the facilities service management team to report on current progress of the department and future work.
• Raise purchase orders and monitor budgetary spend.
• Ensure health and safety policies and procedures are followed.
• Constantly seek to improve the facilities service
• Perform other related duties as assigned

Skills Required

• Excellent verbal and written communication skills.
• Excellent organisation skills with the ability to prioritise workloads and work to deadlines.
• Strong planning and problem-solving skills
• Ability to perform well in a fast-paced environment

Requirements

• Experience in facilities management or a similar role is desirable.
• A minimum of 2 years’ experience in a similar skill set is desirable not essential
• Experience overseeing the daily & weekly managing and monitoring FM contracts and have awareness of service level agreements (SLAs) or similar
• Knowledge of building safety regulations and security protocols.
• Must be available to be On-Call after hours to respond to emergency situations on a rota’d basis
• Proficiency in office software, such as Microsoft Word, Excel, and Outlook

Salary, Benefits and Work-Life Balance

At Admiral, we are proud to be a diverse business where we put our people and customers first. We have great benefits to ensure employees have a great work-life balance; it's one of the reasons we have been consistently voted one of Sunday Times Best Big Companies to Work For in the UK. We want you to have an element of freedom to define a working lifestyle that supports this, so accommodate flexible hours wherever possible.

You can also view some of our other key benefits here; https://admiraljobs.co.uk/employee-benefits/

Location

We are open to discussion around remote working possibilities (UK only). This role is 80% office-based split between our three offices in Cardiff, Swansea and Newport

If you think this role is for you and would like to be considered for this opportunity, please click “apply now” to complete an online application form.

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