Personal Assistant

Who are Admiral Pioneer?

Disruptive. Customer Centered. Transformational.

Admiral Pioneer exists within Admiral Group as a venture studio, providing the greenhouse in which to grow new businesses. We’re leveraging Admiral’s strengths to deliver commercially strong businesses that answer the financial needs of new audiences and respond to emerging opportunities.

We seek to disrupt the markets we enter, taking a truly customer-centric approach. We achieve this by experimenting and proving new products, business models and partnerships through a disciplined, discovery-driven approach.

About the role

You will provide high-quality administrative and organisational support to two senior executives in Admiral Pioneer, ensuring the smooth and efficient running of their day-to-day activities.  The role requires excellent organisational skills, discretion, the use of initiative and the ability to work effectively with senior management, staff at all levels, customers and external visitors/suppliers, and the ability to manage multiple priorities in a fast-paced environment.

Please note: This role requires the successful candidate to work from the Cardiff office 3 days a week

Key Duties and Responsibilities

• Provide comprehensive administrative support to two senior executives on a day‑to‑day basis, manage complex diaries independently (including scheduling meetings, prioritising appointments, resolving conflicts, and discussing priorities every week), and help prioritise Outlook Inbox as required.
• Organise meetings, prepare agendas, take minutes where required, follow up on actions, and prepare and distribute meeting packs and other meeting information or presentations.
• Carry out other administration tasks such as arranging travel and accommodation when required, managing expenses, and external providers invoicing.
• Organise induction and onboarding for new joiners, organising relevant IT hardware, software/file access and onboarding meetings where needed; ensuring direct reports have regular one‑to‑ones and appraisals, and supporting direct reports as required.
• Work closely with a network of PAs around the business on a regular basis, including in other countries/time zones, to ensure cohesion for senior management across the Admiral entities.

Essential Experience & Skills

• Excellent organisational skills, with a proactive approach to administration and the ability to anticipate needs and flag opportunities to improve time allocation and support the wider team.
• Experience supporting and communicating with senior individuals and external stakeholders, maintaining a professional manner at all times, along with strong confidentiality and discretion.
• Flexibility to support a changing workload and managers, being adaptable and responsive in a fast‑paced environment, and able to work both autonomously and as part of a team.
• High level of attention to detail and accuracy, advanced knowledge of Microsoft Office, and the ability to identify issues quickly and propose effective solutions.

Interview Process:

At Admiral Pioneer, we like to keep things transparent, so you know what to expect.

Our interview process usually includes 3 stages:

• Initial chat with the Talent Team
• Hiring manager Interview (On-site or Remote)
• Final interview with Senior Stakeholders (On-site)

We aim to complete the process as quickly as possible, but we’ll always work around your availability. You’ll be supported by our recruitment team throughout, and if you have any questions, please get in touch here.

Admiral: Where You Can

We take pride in being a diverse and inclusive business. It's a place where you can Be You, and show up as you are. We’re committed to fostering a people-first culture where everyone is accepted, supported, and empowered to be brilliant. You can, Grow And Progress at a pace and direction that suits you, Make A Difference for our customers and each other, and Share in Our Future with all colleagues eligible for up to £3,600 of free shares each year after one year of service.

Everyone receives 33 days holiday (including bank holidays) when they join us, increasing the longer you stay with us, up to a maximum of 38 days (including bank holidays). You also have the option to buy or sell up to an additional five days of annual leave.

We’re proud of our people-first culture. In fact, we've been recognised as a Great Place to Work for Women, a Great Place to Work for Wellbeing, and an overall Great Place to Work for over 25 years! We’re fully committed to making sure your progression is not slowed or halted by barriers related to race, gender, age, sexuality or any of the protected characteristics.

Our fantastic benefits make sure our colleagues have a great work-life balance; You can view some of our other key benefits here.

As a Disability Confident Leader, for candidates with a disability or long-term health condition, that opt into the Disability Confident scheme, we’ll invite a fair and proportionate number of applicants that meet the essential requirements of the role to the first stage of our selection process.

If you need any adjustments or support with your application or during the recruitment process, just let us know. Please do email Daniel.Cavill@AdmiralPioneer.com or contact us on 07502 959750. This number is dedicated to supporting candidates that require reasonable adjustments or support during the application process.

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