Personal Assistant – Financial and Actuarial Risk Team (Part Time)

(This is a hybrid role, and it requires travel to our Cardiff office 1-2 times per week)

Welcome to our dynamic and forward-thinking team. We’re looking for a proactive, highly organised, and adaptable Personal Assistant to support the Head of Financial and Actuarial Risk and the wider leadership team. This is a fantastic opportunity to work at the heart of a dynamic and high-impact function, providing essential support across a range of operational and strategic activities.

The role requires professionalism, discretion, and the ability to manage multiple priorities with confidence. You’ll be a key enabler for the team, helping to ensure smooth day-to-day operations and supporting the delivery of key initiatives.

Working Pattern
This is a part-time vacancy (3 days per week) with the potential to increase to full-time in the future, depending on business needs. 

• Provide comprehensive diary and administrative support to the Head of Financial and Actuarial Risk and senior team members.
• Manage calendars proactively, balancing priorities and resolving scheduling conflicts.
• Organise internal and external meetings, including logistics, agendas, and follow-ups.
• Coordinate travel and accommodation arrangements, process expenses, and liaise with external providers as needed.
• Prepare and distribute meeting materials, presentations, and reports.
• Take accurate minutes and maintain action logs for key meetings.
• Support onboarding of new team members, including IT setup, access requests, and welcome sessions.
• Assist with planning and delivery of team meetings, workshops, and social events, including budget tracking.
• Liaise with recruitment partners to support hiring processes and candidate coordination.
• Monitor and support performance management activities, including scheduling one-to-ones and appraisals.
• Collaborate with other EAs and PAs across the business to ensure alignment and consistency.
• Identify opportunities to improve processes and suggest practical solutions

Skills and Experience

• Strong organisational and time management skills, with the ability to prioritise effectively.
• Experience supporting senior leaders and engaging with stakeholders at all levels.
• Confident communicator with a professional and approachable manner.
• Proactive and solutions-focused, with a keen eye for detail.
• Comfortable working flexibly and adapting to changing priorities.
• High level of discretion and confidentiality.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience in a financial or risk-related environment is desirable but not essential.

Please note - we may close this vacancy early if we receive lots of applications or business priorities change.

Admiral: Where You Can

We take pride in being a diverse and inclusive business. It's a place where you can Be You, and show up as you are. We’re committed to fostering a people-first culture where everyone is accepted, supported, and empowered to be brilliant. You can, Grow And Progress at a pace and direction that suits you, Make A Difference for our customers and each other, and Share in Our Future with all colleagues eligible for up to £3,600 of free shares each year after one year of service.

Everyone receives 33 days holiday (including bank holidays) when they join us, increasing the longer you stay with us, up to a maximum of 38 days (including bank holidays). You also have the option to buy or sell up to an additional five days of annual leave.

We’re proud of our people-first culture. In fact, we've been recognised as a Great Place to Work for Women, a Great Place to Work for Wellbeing, and an overall Great Place to Work for over 25 years! We’re fully committed to making sure your progression is not slowed or halted by barriers related to race, gender, age, sexuality or any of the protected characteristics.

Our fantastic benefits make sure our colleagues have a great work-life balance; You can view some of our other key benefits here.’’

#LI-MB1