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Executive Assistant

Cardiff

  1. Full time

About the job

We’re looking for an enthusiastic, hardworking, and proactive Personal Assistant, to provide support to our EUI (UK) CFO, Director of Group Finance & Senior Group Finance Manager.

This is great opportunity to join exciting areas of the business, in a varied and challenging role, with interaction with stakeholders at all levels across the Group.

The role requires confidentiality, discretion, the use of initiative and the ability to work effectively with senior management and staff at all levels.  The role is varied and to be most effective, the successful candidate will enjoy gaining a wider understanding of the business and insurance market.

A can-do attitude and positive approach are essential.

About the Team

EUI Finance & Group Finance

Managing the finances and looking after the numbers for an organisation of our size and scope is a big and exciting task which provides plenty of variety and responsibility. Working within the team, you’ll support the:

UK CFO

Director of Group Finance

Senior Group Finance Manager  

Key Duties and Responsibilities

  • Provide full diary and administration support to the managers and wider team;
    • Manage the diary autonomously, discussing priorities every week
    • Organise meetings and manage potential conflicts flexibly and sensibly
    • Other administration tasks like arranging travel and accommodation when required, managing expenses, external providers invoicing, etc.
  • Co-ordinate and minute internal and external meetings when needed – weekly/monthly with an accurate action log maintained
  • Prepare and distribute meeting packs and other meeting information or presentations
  • Organise induction and onboarding for new joiners – organising relevant IT hardware, software/file access and onboarding meetings
  • Coordinate and run monthly/quarterly department meetings and social events, also keeping a track of the budget to support this
  • Our finance teams are constantly evolving and growing, working closely with our recruitment partner to support the recruitment experience for external candidates
  • Support direct reports as required
  • Ensuring direct reports have regular one to ones and appraisals
  • Be prepared to challenge the status quo if needed and make suggestions for improvement
  • Work closely with network of EAs around the business on a regular basis, including in other countries/time zones to ensure cohesion for senior management across the Admiral entities

Experience and Skills Required

  • Excellent organisational and prioritisation skills
  • Experienced at supporting and communicating with senior individuals and external stakeholders, always maintaining a professional manner
  • Comfortable engaging with colleagues of all levels across the group
  • Proactive approach to administration – spotting issues / problems before they arise, and can anticipate opportunities to support the wider team
  • Able to identify issues quickly and come up with effective solutions
  • Flexibility to support the changing workload of the department and managers, and a willingness to work outside of core hours when necessary
  • High level of attention to detail and accuracy when producing work
  • Advanced knowledge of Microsoft Office
  • Confidentiality and discretion
  • Adaptable and responsive

Admiral: Where You Can

We take pride in being a diverse and inclusive business. It's a place where you can Be You, and show up as you are. We’re committed to fostering a people-first culture where everyone is accepted, supported, and empowered to be brilliant. You can, Grow And Progress at a pace and direction that suits you, Make A Difference for our customers and each other, and Share in Our Future with all colleagues eligible for up to £3,600 of free shares each year after one year of service.

Everyone receives 33 days holiday (including bank holidays) when they join us, increasing the longer you stay with us, up to a maximum of 38 days (including bank holidays). You also have the option to buy or sell up to an additional five days of annual leave.

We’re proud of our people-first culture. In fact, we've been recognised as a Great Place to Work for Women, a Great Place to Work for Wellbeing, and an overall Great Place to Work for over 25 years! We’re fully committed to making sure your progression is not slowed or halted by barriers related to race, gender, age, sexuality or any of the protected characteristics.

Our fantastic benefits make sure our colleagues have a great work-life balance; You can view some of our other key benefits here.’’

#LI-MB1

  1. Full time
  2. Finance Services

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Cardiff

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Our Benefits

Admiral employees work hard to keep us at the top of our industry, and are rewarded for it—with competitive pay, a share package, career growth and development opportunities and some other great benefits, too!

People who like what they do, do it better.

Be You

Financial & Mortgage Advice

Financial & Mortgage
Advice

Ecare

24-Hour
Ecare

Cycle to Work Scheme

Cycle to Work
Scheme

Annual Holiday Allowance

Annual Holiday
Allowance

Flexible Working

Flexible
Working

Simply Health

Simply
Health

Private Health Cover

Private Health
Cover

Critical Illness Cover

Critical Illness
Cover

Grow & Progress

Learning and Development

Learning and
Development

Educational Sponsorship

Educational
Sponsorship

Accredited Qualifications ILM

Accredited
Qualifications ILM

iLearn

iLearn
Online Learning

Buy a Book Scheme

Buy a Book
Scheme

Developmental Coaching

Developmental
Coaching

Port of Calls

Port of
Calls

Internal Mobility

Internal
Mobility

Make a Difference

Groups & Societies

Groups and
Societies

Socials & Team Days Out

Socials and Team
Days Out

Multi Faith / Quiet Rooms

Multi Faith / Quiet
Rooms

Admiral Community Fund

Admiral Community
Fund

Give as You Earn

Give as You
Earn

Awards & Star Lunches

Awards and Star
Lunches

Corporate Social Responsibility

Corporate Social
Responsibility

Impact Hours

Impact
Hours

Share In Our Future

Share Schemes

Share
Schemes

Refer a Friend Bonus

Refer a Friend
Bonus

Colleague and Family Discount

Colleague and Family
Insurance Discount

Group Life Assurance

Group Life
Assurance

Pension

Pension
Scheme

Life Event Loan

Life Event
Loan

Tickets to Sponsored Events

Tickets to Sponsored
Events

Tusker

Tusker Salary
Sacrifice

Click here to download our full benefits brochure